Anthropologie Executive Assistant

Anthropologie is looking for an Executive Assistant that will provide high-level administrative support to an Executive and their team, ensuring seamless operations and exceptional organizational efficiency. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and serves as a trusted liaison between leadership, internal teams, and external partners.

Executive Support

• Manage complex calendars, schedule meetings, and coordinate logistics across multiple stakeholders.
• Prepare meeting materials, draft and edit documents, and ensure timely distribution.
• Book and coordinate travel arrangements, including itineraries and accommodations.
• Prepare and submit accurate expense reports.
• Anticipate Executive needs and ensure they remain on track and on time for all commitments.
• Maintain confidentiality and exercise discretion when handling sensitive information.

Office & Operations Management

• Greet visitors and enforce the URBN Visitor Policy.
• Maintain office equipment, including conference room Zoom technology.
• Ensure team supplies are stocked and available.
• Oversee file management and maintain organized records.
• Enforce and implement new policies and procedures within the team.
• Support building operations by coordinating with Facilities and internal contacts.

Event Planning & Coordination

• Plan and execute on-campus and off-site events, including milestone meetings.
• Manage logistics, vendor relationships, and contingency planning for events.
• Ensure labor is booked and resources are allocated for major meetings.

Team Collaboration & Onboarding

• Serve as the face and liaison for the Executive and their team.
• Communicate consistently with other EAs and team members to ensure alignment.
• Assist with onboarding new team members and maintain group email lists/databases.
• Contribute to a culture of teamwork, providing backup support during absences and peak periods.

Goals & Competencies of the Executive Assistant

1. Deliver Superior Executive Support
   • Demonstrate attention to detail, anticipate needs, and solve problems quickly.
   • Collaborate with other EAs to accommodate complex scheduling.
2. Support Office & Building Operations
   • Maintain a well-organized workplace and ensure compliance with policies and safety standards.
3. Provide Seamless Event Planning & Execution
   • Organize events with precision, manage time effectively, and prepare backup plans.
4. Contribute to Team Collaboration & Process Improvement
   • Build strong relationships, delegate tasks when necessary, and identify opportunities to streamline processes.
5. Optimize Communication
   • Serve as a professional liaison, ensuring clear and timely communication across all levels.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, familiarity with Google Apps and Zoom technology.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Event planning experience preferred.

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.