Free People Sr PD/ Production Coordinator - Swim

Role Summary

The Sr. PD & Production Coordinator for Free-Est Swim drives the end‑to‑end development and production process for all Free-Est swimwear, serving as the primary liaison between Free People and our third-party domestic swimwear factory partner. This role supports the Associate PD Manager and ensures execution of design vision, adherence to calendar deadlines, and alignment between Design, Buying, Sourcing, Tech, and our third-party domestic swimwear factory partner. The role requires strong communication, detailed organization, and the ability to proactively manage a unique product lifecycle across dual calendars (U.S., Brazil, and Asia).

Key Responsibilities

• Own development and production workflow for all Free-Est swim styles from concept through final approval.
• Act as our third-party domestic swimwear factory partner liaison—driving communication, ensuring clarity of milestones, and holding all partners accountable to Deadlines & TNA.
• Manage seasonal calendars and proactively resolve changes, delays, or issues to maintain seasonal actualization.
• Work hand and hand with management to re-assess and re-build calendar to better support product and brand milestones.
• Support fabric process in partnership with FP Movement Fabric Team; track fabric decisions, timing, minimums, and raw material risks.
• Drive pre‑development and development process, ensuring smooth WIP management, sample tracking, fit submissions, and cross‑functional alignment.
• Attend Sketch Reviews and clarify design intention, construction details, and material needs.
• Manage costing: initiate, track, negotiate, and adjust target costs; ensure cost alignment before adoption under guidance of manager.
• Support offshore strategy development for long‑term wholesale growth while protecting core our third-party domestic swimwear factory partner partnership.
• Facilitate production approvals: PP, TOP, lab dips, colors, materials, trims, and bulk confirmations.
• Support quality control needs for domestic (LA) production when applicable.
• Maintain material libraries, sample archives, and weekly WIP tools.
• Communicate proactively with internal and external partners to resolve development and production issues quickly and efficiently.

Job Requirements

• 4+ years experience in apparel product development and/or production with swim-specific background.
• Strong multitasking, organization, and problem‑solving skills.
• Clear and confident communication across vendors, cross‑functional partners, and leadership.
• Ability to manage complexity, maintain accuracy, and work within tight timelines.
• Strategic and solutions-oriented mindset with strong attention to detail.
• Proficiency in Microsoft Office and PLM systems.

Reporting & Structure

• Reports to: Associate Product Development Manager, Free-Est – URBN Sourcing.
• Location: Philadelphia, PA.
• Travel: Occasional domestic travel may be required.

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.