Free People Office Coordinator

Free People is looking for an Office Coordinator to manage and support the day-to-day operations of running the Free People home office. This role will support upper management with any office administration needs, aspects of daily business, and communicate Free People announcements, updates and changes to the corporate Free People staff. This person will act as a liaison and ambassador for the Free People home office team.

Communication:

• Communicate FP and corporate announcements, updates, changes etc. to the staff
• Manage meeting space bookings and work with teams to accomodate everyones needs

New Hires/Onboarding/IT:

• Go to person for new hire set-ups; responsible for communicating with managers, IT, facilities and finance to coordinate new hire set-ups (equipment, necessary programs, seating, etc.) and any necessary follow-up to make sure all new hires have the necessary tools to do their job on their first day
• Participate in new hire acclimation, tours, lunches, etc.
• Assist FP Community Leadership and Development Manager in on-boarding projects as needed
• Manage hardware and software purchasing for existing users

Supplies/Copy Rooms:

• Office Supplies/Copy Rooms: keep stock copy rooms and kitchens stocked
• Place all supply orders
• Copiers/printers: help with machine issues as they arise

Mail:

• Keep mailroom organized
• Send office mail and ups packages

Building Management:

• Office moves- coordinate all office moves with FP teams, facilities and IT
• Kitchens: order and stock supplies, keep clean and organized
• Cleaning service: manage the service and request special needs
• Maintenance: coordinate any building problems and needs with facilities
• Schedule labor and organize sample sale box pick-ups and office labor needs
• Building clean-ups: organize & coordinate building clean-ups in partnership with Business Assistant

Meetings and Events:

• Coordinate and help organize and set-up company meetings and events (including quarterly all-company meetings, booking meetings, special presentations, holidays, etc.)
• Assist in creating PowerPoint presentations and hand-outs
• Order food for office meetings and events – pick-up lunch and food orders as necessary
• Order flowers/gifts as needed
• Organize and assist in URBN sample sales
• Assist in URBN special events as needed

Other

• Be the “go-to” person for all Free People teams
• Special projects as needed

• Team player
• Ability to multi-task, prioritize and manage time
• Strong sense of urgency and follow-through
• Assertive but diplomatic
• Communicate in a clear, professional, and positive manner
• Creative problem solver
• Ability to quickly establish and build relationships and partnerships across teams
• Attention to detail and accuracy
• Very organized
• Computer savvy (MS Office – proficient with Outlook Calendar, Word, Excel, Visio, Power Point, Photoshop)

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.